The Supporters’ Society called an EGM on Weds 25th April 2018.  The single purpose of the EGM was to conduct a ballot to establish the members’ views on converting the Twerton Park pitch from grass to a “FIFA Quality Pro” surface.  Those attending had the opportunity to cast a vote via a secure ballot box on the evening.  Society members were also able to either on-line or via a postal vote – on a one member, one vote basis.

The Motion
All members were invited to vote “Yes” or “No” on the following motion:
 
“Bath City should immediately and provisionally pursue replacing the Twerton Park pitch with a "FIFA Quality Pro surface" subject to the conditions in the feasibility study being met. This would include a clear and sustainable plan to secure capital funding.”
 
Result

​NB 1.  There were 8 proxy votes e-mailed to the Society by Society members unable to attend the EGM, vote on-line or post a vote
 
Therefore, the motion is carried. 
We will inform the Club Board of the result and request we conduct the next phase by completing the business case, explore the funding options and satisfy the other conditions laid out in the 3G Feasibility Study
 
Acknowledgements
A huge thank you to everybody who helped this EGM and vote happen. To scrutineer Mike Laughton, Compliance officer Paul Brotherton, The Club Board (and authors) for the informative and thorough Feasibility study, Cheryl Bradley for the membership details etc.  Most of all, thanks to the fans / Society members for the healthy and informed debate conducted with dignity and respect.  It’s a complex and emotional topic. It is clear that whilst we can agree and disagree, we ALL have the best interests of Bath City at heart.

Minutes of the meeting can be found here.
  
Regards
Michael Clayton (Chair)
Bath City Supporters’ Society

EGM INVITATION
Plans for the Twerton Park pitch
7.30pm – 9.00 pm Weds 25th April 2018
 
Dear Society Member
The Supporters’ Society invites all members to attend an EGM on Weds 25th April 2018 in the TR Hayes Lounge, Twerton Park BA2 1DB.

Purpose
This is a single-purpose Extraordinary General Meeting called to conduct a ballot to establish the members’ views on converting the Twerton Park pitch from grass to a “FIFA Quality Pro” surface.  Those attending will have the opportunity to discuss and debate the motion and then cast a vote via a secure ballot box on the evening.  Alternatively, it will be possible to vote either on-line or via a postal vote (details below).  It will NOT be possible to change the wording of the motion as the process for the postal vote and the on-line voting will have commenced.
 
Informed Decision
As a member of the Society you have a duty to make an informed decision on this important topic. Please take every opportunity to understand the implications of the decision.  The Club Board commissioned a Feasibility Study which was sent to you previously if you are not on-line.  Alternatively, the Feasibility Study, an FAQ document and supporter docs are to be found at this link.  Also, the Society hosted an Open Discussion on 22nd March.  The presentation and meeting summary are found at this link.  There are also numerous relevant documents available to read, on request, at Twerton Park.
 
The Motion
All members will be invited to vote “Yes” or “No” to the following motion:
“Bath City should immediately and provisionally pursue replacing the Twerton Park pitch with a "FIFA Quality Pro surface" subject to the conditions in the feasibility study being met. This would include a clear and sustainable plan to secure capital funding.”
 
Recommendations
Following the commissioning and publication of the Feasibility Study and having listened to all points of view, The Club Board recommend that you vote “yes” to the motion.
 
Voting
Each eligible Society member is entitled to one vote. The vote will be overseen by a neutral observer who will ensure it is conducted according to the Society’s constitution and s/he will report the results.  The aim is to announce the results no later than Friday 27th April. 
 
All members registered on the date of the EGM notification (11th April 2018) will be eligible to vote and can do so by one of the following three methods.
 
Voting Options:
You can vote using ONE of the following methods.
All votes must be received before midnight on 25th April 2018.

1. Postal Vote: 
Please send your name and address and the word "Yes" if you support the motion or "No" if you do not support the above motion.  Send your vote to: 
 
“Pitch Vote”
Bath City Supporter’s Society
Bath City Football Club
Twerton Park
BA2 1DB

2. Ballot
You are invited to attend the EGM at Twerton Park as per this invitation letter.
Please make yourself known to the returning officer who will provide you with a ballot slip.  Place it in the ballot box provided on the night.

3. On-line
The Society will be sending details to all members for whom we have e-mail addresses using the Helios tool on Sunday 22nd April.  If you have received this note via e-mail we propose to use this address.  It is the member’s responsibility to ensure we have the correct e-mail address.  The on-line voting instructions and the question will be embedded in the notification e-mail.
 
Regards
Michael Clayton
Chair, Bath City Supporters’ Society

An open meeting was held at Twerton Park on 22nd March to discuss the future and options for the Twerton Park pitch.  Approx 50 members attended the meeting in person and there were 30/40 people who listened in via Bath City Internet Radio  who kindly broadcast the meeting live and allowed listener interaction via their messaging service.

The evening was jointly hosted by Michael Clayton and Nick Blofeld, chair of the Supporters' Society and the Club Board respectively.  The discussion was conducted in a constructive and respectful manner with a wide range of views, questions and observations being expressed by all.

Below are copies of the presentation document - used to inform and give structure to the discussion - and a summary of the meeting which includes the questions and viewpoints raised.

​

Presentation - Provided context and structure for the discussion

Summary of the discussion
A link to the 

Here is a link to the Bath City Internet Radio recording.