EGM INVITATION
Plans for the Twerton Park pitch
7.30pm – 9.00 pm Weds 25th April 2018
Dear Society Member
The Supporters’ Society invites all members to attend an EGM on Weds 25th April 2018 in the TR Hayes Lounge, Twerton Park BA2 1DB.
Purpose
This is a single-purpose Extraordinary General Meeting called to conduct a ballot to establish the members’ views on converting the Twerton Park pitch from grass to a “FIFA Quality Pro” surface. Those attending will have the opportunity to discuss and debate the motion and then cast a vote via a secure ballot box on the evening. Alternatively, it will be possible to vote either on-line or via a postal vote (details below). It will NOT be possible to change the wording of the motion as the process for the postal vote and the on-line voting will have commenced.
Informed Decision
As a member of the Society you have a duty to make an informed decision on this important topic. Please take every opportunity to understand the implications of the decision. The Club Board commissioned a Feasibility Study which was sent to you previously if you are not on-line. Alternatively, the Feasibility Study, an FAQ document and supporter docs are to be found at this link. Also, the Society hosted an Open Discussion on 22nd March. The presentation and meeting summary are found at this link. There are also numerous relevant documents available to read, on request, at Twerton Park.
The Motion
All members will be invited to vote “Yes” or “No” to the following motion:
“Bath City should immediately and provisionally pursue replacing the Twerton Park pitch with a "FIFA Quality Pro surface" subject to the conditions in the feasibility study being met. This would include a clear and sustainable plan to secure capital funding.”
Recommendations
Following the commissioning and publication of the Feasibility Study and having listened to all points of view, The Club Board recommend that you vote “yes” to the motion.
Voting
Each eligible Society member is entitled to one vote. The vote will be overseen by a neutral observer who will ensure it is conducted according to the Society’s constitution and s/he will report the results. The aim is to announce the results no later than Friday 27th April.
All members registered on the date of the EGM notification (11th April 2018) will be eligible to vote and can do so by one of the following three methods.
Voting Options:
You can vote using ONE of the following methods.
All votes must be received before midnight on 25th April 2018.
1. Postal Vote:
Please send your name and address and the word "Yes" if you support the motion or "No" if you do not support the above motion. Send your vote to:
“Pitch Vote”
Bath City Supporter’s Society
Bath City Football Club
Twerton Park
BA2 1DB
2. Ballot
You are invited to attend the EGM at Twerton Park as per this invitation letter.
Please make yourself known to the returning officer who will provide you with a ballot slip. Place it in the ballot box provided on the night.
3. On-line
The Society will be sending details to all members for whom we have e-mail addresses using the Helios tool on Sunday 22nd April. If you have received this note via e-mail we propose to use this address. It is the member’s responsibility to ensure we have the correct e-mail address. The on-line voting instructions and the question will be embedded in the notification e-mail.
Regards
Michael Clayton
Chair, Bath City Supporters’ Society
Plans for the Twerton Park pitch
7.30pm – 9.00 pm Weds 25th April 2018
Dear Society Member
The Supporters’ Society invites all members to attend an EGM on Weds 25th April 2018 in the TR Hayes Lounge, Twerton Park BA2 1DB.
Purpose
This is a single-purpose Extraordinary General Meeting called to conduct a ballot to establish the members’ views on converting the Twerton Park pitch from grass to a “FIFA Quality Pro” surface. Those attending will have the opportunity to discuss and debate the motion and then cast a vote via a secure ballot box on the evening. Alternatively, it will be possible to vote either on-line or via a postal vote (details below). It will NOT be possible to change the wording of the motion as the process for the postal vote and the on-line voting will have commenced.
Informed Decision
As a member of the Society you have a duty to make an informed decision on this important topic. Please take every opportunity to understand the implications of the decision. The Club Board commissioned a Feasibility Study which was sent to you previously if you are not on-line. Alternatively, the Feasibility Study, an FAQ document and supporter docs are to be found at this link. Also, the Society hosted an Open Discussion on 22nd March. The presentation and meeting summary are found at this link. There are also numerous relevant documents available to read, on request, at Twerton Park.
The Motion
All members will be invited to vote “Yes” or “No” to the following motion:
“Bath City should immediately and provisionally pursue replacing the Twerton Park pitch with a "FIFA Quality Pro surface" subject to the conditions in the feasibility study being met. This would include a clear and sustainable plan to secure capital funding.”
Recommendations
Following the commissioning and publication of the Feasibility Study and having listened to all points of view, The Club Board recommend that you vote “yes” to the motion.
Voting
Each eligible Society member is entitled to one vote. The vote will be overseen by a neutral observer who will ensure it is conducted according to the Society’s constitution and s/he will report the results. The aim is to announce the results no later than Friday 27th April.
All members registered on the date of the EGM notification (11th April 2018) will be eligible to vote and can do so by one of the following three methods.
Voting Options:
You can vote using ONE of the following methods.
All votes must be received before midnight on 25th April 2018.
1. Postal Vote:
Please send your name and address and the word "Yes" if you support the motion or "No" if you do not support the above motion. Send your vote to:
“Pitch Vote”
Bath City Supporter’s Society
Bath City Football Club
Twerton Park
BA2 1DB
2. Ballot
You are invited to attend the EGM at Twerton Park as per this invitation letter.
Please make yourself known to the returning officer who will provide you with a ballot slip. Place it in the ballot box provided on the night.
3. On-line
The Society will be sending details to all members for whom we have e-mail addresses using the Helios tool on Sunday 22nd April. If you have received this note via e-mail we propose to use this address. It is the member’s responsibility to ensure we have the correct e-mail address. The on-line voting instructions and the question will be embedded in the notification e-mail.
Regards
Michael Clayton
Chair, Bath City Supporters’ Society
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