BATH CITY SUPPORTERS’ SOCIETY
AGM ANNOUNCEMENT
7.30pm Tuesday 25th June 2019
 
Dear Society Member
This is an invitation for all members to attend the 2019 AGM of Bath City Supporters’ Society. This will take place at 7:30pm on Tuesday 25th June, in the TR Hayes Lounge at Twerton Park. The proposed agenda includes:

• Supporters’ Society Committee ballot
• Club Board ballot
• Chairman’s report
• Treasurer’s report
• Motions
• Election Results

 
Supporters’ Society Committee election ballot
There are 6 positions on the Supporters’ Society Committee subject to election in June 2019 and the term of office is two years.  All Society members are encouraged to consider standing for election.
Society Committee members are accountable to you, the members.  As the majority shareholder of Bath City Football Club the Society Committee helps set the strategy and direction of the Club.  It has oversight over the Club Board, supporting and scrutinising – ensuring we are all acting in a co-ordinated way and in the best interests of the Football Club.  Individual Society Committee members are embedded in the Club  Working Groups (covering key functions such as Community, Commercial, Marketing, Redevelopment, Operations, Football and Finance) and have responsibilities which include  Member Liaison, Finance and Fund-raising and others.

If you wish to stand for election for the Society Committee please download and complete this form (or the enclosed form) send it to bathcitysocietycommittee@gmail.com or by post to the address indicated by midnight 8th June 2018.

Club Board election ballot
Supporters’ Society members also have an opportunity to elect 2 of the 6 Club Board members in June 2019, and the term of office is 3 years. Again, all Society members are encouraged to consider standing for election. Board members are accountable to the Society Committee and are responsible for the operation of the Football Club - devising and executing strategy organised around the Working Groups listed above.
 
If you wish to stand for election for the Club Board please download and complete this form (or the enclosed form) and send it to bathcitysocietycommittee@gmail.com or by post to the address indicated by midnight 8th June 2018.
  
Standing for Election
If you want any further information about the Society Committee or the Club Board please consult the Society and Club websites or contact bathcitysocietycommitee@gmail.com with any queries. For the avoidance of doubt, members are able to stand for election to the Society Committee, the Club Board or to both bodies.
Successful candidates have an opportunity and a responsibility to take an active role in the running of the Society and/or the Football Club.  Members should be prepared to make a serious commitment if elected and may take personal responsibility for a specific role within the Society or Club Board.
You will need to include a 200-400 word written statement setting out your prospectus for becoming a Club Board director or Society Committee member as well as a colour photo of yourself. Please see the relevant nomination form for more details.
​
Motions
If there are motions you wish to be discussed and voted on by the members at the AGM then please download and complete this form (or the enclosed form) and either send to bathcitysocietycommittee@gmail.com or by post to the address indicated by midnight 8th June 2018. 
Note that these will be assessed for validity.
 
Next Steps
An agenda and voting options will be sent out at least two weeks prior to the meeting, (approx.. 10th June).  This will contain any Motions and a complete list of nominees for the both the Society Committee and Club Board. 
 
Plea
Finally, if you have been sent this by post it is because we do not have an email address for you. If you do have one, the Society would be very grateful if you could send it to us at bathcitysocietycommittee@gmail.com.  This will save us money and time in future.
 
NB. All forms are available on the Supporters’ Society website on this page.
 
Regards
Michael Clayton (Chair)
 
Bath City Supporters’ Society
 

Dear Society member / Community Share holder

Please make every effort to come along to this important consultation to have your say about Bath City’s proposed new stadium.  It’s vital we hear the supporters’ voices BEFORE the submission of the planning application which is currently scheduled for March 2019. 
 
7.30pm
Thursday 21st Feb
TR Hayes Lounge
Twerton Park 
BA2 1DB                    
                       
We have conducted previous consultations and Q&A sessions (13th Dec, 24th & 25th Jan).  The purpose of this evening is to have an open dialogue about progress to-date (for those who haven’t managed to attend previous sessions) and the key design features.  The football stadium specialist architects from FWP (https://www.fwpgroup.co.uk/sectors/) will be present to guide and assist us.  The Society Committee will also be available to share its conclusions, as required, gained as part of the intensive due diligence exercise it has conducted.  The intention is to have an interactive structured session.  There will be ample opportunity to ask questions and have your say.  
​

Context:
The Redevelopment was integral to the Business Plan in the Big Bath City Bid and represents the only initiative the club has to clear its approx. £1m debts. The Redevelopment Working Group has assembled a comprehensive team of experts and has spent approx. 2 years working hard in partnership with Greenacre, the company which bought Twerton High Street and the ‘ransom strip’, to create the Development Agreement. 

High Level Summary:
· The Club will receive £1.5m once the planning permission is completed. This is vital to the payment of debts and the financial viability of the club in the near future. 

• As part of the overall scheme (which will also revamp Twerton High Street and provide student accommodation and some affordable housing) the club will benefit from:
• A brand new 1,000 seater grandstand (i.e. Football League standard) and an enclosure for 1,000 standing on the North side of the ground
• A comprehensive set of facilities, to include changing rooms, community rooms, gym, bar facilities,hospitality facilities (for match-day and non match-day use) etc.

Together these are valued at approx. £6m and have been designed with financial sustainability / revenue generating opportunities in mind. 

• ·The Club will relinquish some of the current Car Park land (to enable the student accommodation to be built).

Every project of this magnitude and complexity has risks associated with it. The Society Committee has made it its No.1 priority to understand all the risks,potential impacts and the opportunities. We are confident that, with the help of our team of subject matter experts (some of whom are Society members), we have identified all the risks which we could reasonably expect to at this stage and understand the mitigation options of each. Our collective challenge is to assess these risks, implications and opportunities compared to not going ahead with the Redevelopment.

Come along to one of the consultations (or all of them!) to ask the questions we may not have thought of. There are additional public consultations planned in a different format as follows:  There is also a supporters consultation planned at a date TBC.

2pm - 8pm 
Weds 20th Feb 
115a High Street, Twerton,
BA2 1DB 


12pm– 3pm (ahead of the Slough Town fixture)
Saturday 23rd Feb
Charlie's Bar
Twerton Park
BA2 1DB

If you are not yet a Society member you will have an opportunity to join on the evening of 21st Feb. Community Shareholders can join at £5pa and the standard rate is £24pa

Best wishes
Michael Clayton (Chair)
Bath City Supporters’ Society

All members are encouraged to attend an information and consultation evening to discuss the Redevelopment of Twerton Park. This is prior to the Club EGM (28th Jan) in which the club shareholders will be invited to vote on the signing of the Development Agreement. 

We are reaching an important decision point for the club and this consultation represents an important opportunity for members to learn more about the options available to the club, the development proposals and the risks in signing the development agreement.  Your opinions are important to the committee we want to hear your voice.  This will inform committee members who will attend the Club EGM and vote on members behalf in respect of this decision.

In the interests of achieving maximum participation the Society intends to host 2 consultation evenings this week. 
 
7.30pm Thursday 24th Jan                                             7.30pm Friday 25th Jan
Twerton Park                                                                     Twerton Park
 
This is a follow-up session to the Redevelopment Q&A session which the Society hosted on 13th Dec.  The purpose of the evening is to have an open dialogue about progress to-date and the Development Agreement.  The Society Committee will also share its conclusions gained as part of the intensive due diligence exercise it has conducted into the Development Agreement and the overall scheme.  There will be ample opportunity to ask questions and have your say. 
 
Context:
The Redevelopment was integral to the Business Plan in the Big Bath City Bid and represents the only initiative the club has to clear its approx. £1m debts.  The Redevelopment Working Group has assembled a comprehensive team of experts and has spent approx. 2 years working hard in partnership with Greenacre, the company which bought Twerton High Street and the ‘ransom strip’, to create the Development Agreement.1 
 
The Development Agreement is the legal document which commits both partners (Bath City and Greenacre) to work together to execute the Redevelopment and it defines the outcomes for both parties.  It is the signing of this document which the Shareholders will vote on at the Club EGM on 28th Jan.  The Society currently holds 54% of the Club shares.
 
High Level Summary:

• The Club will receive £1.5m once the planning permission is completed.  This is vital to the payment of debts and the financial viability of the club in the near future.
• As part of the overall scheme (which will also revamp Twerton High Street and provide student accommodation and some affordable housing) the club will benefit from:
  • A brand new 1,000 seater grandstand (i.e. Football League standard) and an enclosure for 1,000 standing on the North side of the ground
  • A comprehensive set of facilities, to include changing rooms, community rooms, gym, bar facilities, hospitality facilities (for match-day and non match-day use) etc.

Together these are valued at approx £6m, and have been designed with financial sustainability / revenue generating opportunities in mind. 

• The Club will relinquish some of the current Car Park land (to enable the student accommodation to be built).

 
Every project of this magnitude and complexity has risks associated with it.  The Society Committee has made it its No.1 priority to understand all the risks, potential impacts and the opportunities.  We are confident that, with the help of our team of subject matter experts (some of whom are Society members), we have identified all the risks which we could reasonably expect to at this stage and understand the mitigations of each.   Our challenge is to assess these risks, implications and opportunities compared to not going ahead with the Redevelopment.
 
Come along to one of the consultation evenings (or both) to ask questions we may not have thought of.  Express a preference about signing the DA and give us your feedback.

The intention is to post supporting documents on this page.
You can also post questions or comments below if you wish.

​Dear Society Member
A reminder that Supporters’ Society membership subscriptions are due in October each year. 
Bath City Football Club Supporters’ Society would like to thank you for your support over the past 12 months.  We value all memberships, subscriptions and contributions which provide the lifeblood of the Society.  Your continued involvement is extremely important to us and is very much appreciated.
We would like to take this opportunity to remind you of the purpose of the Society and some of the benefits of being a member.  The Supporters’ Society:

• Exists to develop a healthy, balanced and constructive relationship between the Club, its supporters and the communities it serves
• Is the majority shareholder of Bath City Football Club Ltd.  (currently 54.6%)
• Provides members with visibility of key initiatives and a democratic voice in the key decisions
• Empowers supporters, local people and organisations to get directly involved with the running of the Club through volunteering or by contributing expertise

We hope that you’ll recognise the benefits of membership and decide to renew your subscription.
 
Subscription Options
1.  Community Shareholders who invested less than £1,000 in the Big Bath City Bid - £5 per year
Please note that members who previously invested in the ‘Big Bath City Bid’ were entitled to Society membership related to the size of their investment.  For most investors - those who invested less than £1,000 - the period of ‘free’ membership has now expired.  Members who invested £1,000 or more are entitled to ‘free’ membership until at least October 2019.

Community Shareholders will automatically become shareholders of Bath City Community Benefit Society (CBS) as and when this conversion occurs.  See Bid prospectus for details.
 
2.  Society Members - £5 per year
This option is available to members who have paid £250 or more into the Society.

3. Other Members  - £24 per yearSubscription rates are £24 per year for all other members until the minimum investment of £250 has been reached.  Members are able to make additional payments in order to reach this amount.  Please note that a minimum subscription of £24 is required to gain Society membership and voting rights.
 
Please email bathcitysocietycommittee@gmail.com if you are unsure of your status details.
 
Payment Options
Options are listed below or via the “Join Us” page of the Society website.
 
Cheque (made payable to Bath City Supporters Society) or Cash and sent to Membership Secretary,
Bath City Supporters Society, Twerton Park, Bath, BA2 1DB.

Bank transfer please include your name and ‘subs’ as a reference
Sort Code: 08-92-99
Account No: 65073205
​
PayPal – please let me know if you wish to pay by this method and I will send you an e-invoice.
 
Kind regards,
Cheryl Bradley (Membership Secretary / Society Committee Member)

Bath City Supporters’ Society is delighted to announce the results of the recent ballots to determine the following 2018 AGM elections and motions:
 
Cub Board
Congratulations to the following on being successfully elected to the Board of Bath City Football Club.  This is a significant achievement for them and for the club as this is the first time the Society members have elected the majority of the Club Board.  
 
Results (% of Yes votes per candidate)

• Jon Bickley:  94%
• Nick Blofeld:  94%
• Sally Harris:  94%
• David James: 94%
• Shane Morgan: 96%
• Martin Powell:  93%

 
Society Committee
Congratulations to the following on being successfully (re)elected to the Supporters' Society Committee of Bath City Football Club.  This is a significant achievement and honour which offers them all fantastic opportunities and responsibilities. 
 
Results (% of Yes votes per candidate)

• Michael Clayton: 98%
• Shane Morgan: 99%
• Steve Skinner: 98%
• Marc Thomas: 93%

 
Motions
Both of the proposed motions – relating to the were also approved

• Motion 1:  93%
• Motion 2:  89%

 
Whilst the turn out was low (approx 91/ 450 - i.e.20%) the results are very clear.  The current Supporters' Society Chairman would like to formally thank both the Club Board and the Society Committee for all their efforts, progress and significant commitment to date.  He is confident that, if we all (members, fans and people of Bath and surrounds alike) continue to work together in this next phase, together we will build a successful and prosperous future for Bath City FC. #romanfamily
 
The 2018 AGM presentation is on the Society website (here) and the minutes and financial accounts will be published shortly.
 
Emma Sparks (Society Secretary & Election Officer)
Paul Brotherton (Compliance Officer & Election Observer) 

As previously notified, the 2018 AGM of Bath City Supporters Society will take place at 7:00pm on Thursday 21 June,TR Hayes Lounge at Twerton Park. This is your opportunity to vote for positions on the Society Committee and the Club Board as well as the motions proposed.

Society Committee Election
We have received four nominations for the six vacancies available. In line with our election policy*, each individual candidate will be subject to a simple yes/no vote. The candidate’s statements are included here.

Club Board Election
We have received six nominations for the six available places on the Club Board. In line with our election policy*, each individual candidate will be subject to a simple yes/no vote. The candidate’s statements are included here.

Motions
There are two motions for consideration which are included here.

Voting
There are three voting categories this year; Society Committee, Club Board and Motions.
There are three ways of voting; online, postal and ballot in person at the AGM.
ONLINE: All members who have provided us with an email address will receive an email from “Helios Voting Administrator” in the week before the AGM.  This will enable you to vote securely and privately. Please check your junk / spam folder in case the invite is there.
POSTAL: Please send postal ballots using the enclosed form to:
Emma Sparks
2018 AGM
Supporters Society
Twerton Park
Bath
BA2 1DB.

BALLOT: In person on the night or if you need to vote by proxy please let us know via email on bathcitysocietycommittee@gmail.com

​Regards,
 
Emma Sparks (Society Secretary & Election Officer)
Paul Brotherton (Compliance Officer & Election Observer)
Bath City Supporters' Society
 
*NB.  The Society’s rules state that the Society Committee shall comprise of not less than 9 and not more than 12 Society members. Also, the Society Committee has the authority to fill casual vacancies.

Dear Society Member
This is an invitation for all members to attend the 2018 AGM of Bath City Supporters Society will take place at 7:00pm on Thursday 21st June, at Twerton Park. The proposed agenda includes:

• Supporters’ Society Committee ballot
• Club Board ballot
• Chairman’s report
• Treasurer’s report
• Motions
• Election Results

 
Supporters’ Society Committee election ballot
There are 6 positions on the Supporters’ Society Committee subject to election in June.  All Society members are eligible for election to the Committee.
Society Committee members are accountable to you, the members.  As the majority shareholder of Bath City Football Club the Society Committee helps set the strategy and direction of the Club.  It has oversight over the Club Board, supporting and scrutinising – ensuring we are all acting in a co-ordinated way and in the best interests of the Football Club.
Individual Society Committee members are embedded in the Club Board Working Groups (Community, Commercial, Marketing, Redevelopment, Operations, Football and Finance) and have responsibilities which include Supporter / member Communications, Finance and Fund-raising.
If you wish to stand for election for the Society Committee please download and complete this form (or the enclosed form) send it to bathcitysocietycommittee@gmail.com or by post to the address indicated by midnight 4th June 2018  

Club Board election ballot
Supporters’ Society members have an opportunity to elect 6 of the 9 Club Board members. Board members are accountable to the Society Committee and are responsible for the operation of the Football Club - devising and executing strategy organised around the Working Groups (Community, Commercial, Marketing, Redevelopment, Operations, Football and Finance).
 
If you wish to stand for election for either the Club Board, please download and complete this form (or the enclosed form) and send it to bathcitysocietycommittee@gmail.com or by post to the address indicated by midnight 4th June 2018  

Standing for Election
Successful candidates have an opportunity and a responsibility to take an active role in the running of the Football Club.  Members should be prepared to make a serious commitment to the Club and take personal responsibility for a specific role.
You will need to include a 200-400 word written statement setting out your prospectus for becoming a Club Board director or Society Committee member as well as a colour photo of yourself. Please see the relevant nomination form for more details.

​Motions
If there are motions you wish to be discussed by the members at the AGM then please download and complete this form (or the enclosed form) and either send to bathcitysocietycommittee@gmail.com or by post to the address indicated by midnight 4th June 2018. 
Note that these will be assessed for validity.
 
Next Steps
An agenda and voting options will be sent out at least two weeks prior to the meeting, (approx.. 7th June).  This will contain any Motions and a complete list of nominees for the both the Society Committee and Club Board. 
 
Regards
Michael Clayton (Chair)
 
Bath City Supporters’ Society

The Supporters’ Society called an EGM on Weds 25th April 2018.  The single purpose of the EGM was to conduct a ballot to establish the members’ views on converting the Twerton Park pitch from grass to a “FIFA Quality Pro” surface.  Those attending had the opportunity to cast a vote via a secure ballot box on the evening.  Society members were also able to either on-line or via a postal vote – on a one member, one vote basis.

The Motion
All members were invited to vote “Yes” or “No” on the following motion:
 
“Bath City should immediately and provisionally pursue replacing the Twerton Park pitch with a "FIFA Quality Pro surface" subject to the conditions in the feasibility study being met. This would include a clear and sustainable plan to secure capital funding.”
 
Result

​NB 1.  There were 8 proxy votes e-mailed to the Society by Society members unable to attend the EGM, vote on-line or post a vote
 
Therefore, the motion is carried. 
We will inform the Club Board of the result and request we conduct the next phase by completing the business case, explore the funding options and satisfy the other conditions laid out in the 3G Feasibility Study
 
Acknowledgements
A huge thank you to everybody who helped this EGM and vote happen. To scrutineer Mike Laughton, Compliance officer Paul Brotherton, The Club Board (and authors) for the informative and thorough Feasibility study, Cheryl Bradley for the membership details etc.  Most of all, thanks to the fans / Society members for the healthy and informed debate conducted with dignity and respect.  It’s a complex and emotional topic. It is clear that whilst we can agree and disagree, we ALL have the best interests of Bath City at heart.

Minutes of the meeting can be found here.
  
Regards
Michael Clayton (Chair)
Bath City Supporters’ Society